Conservation District Resources

Grants, Contracts, and Finance

Use the tabs below to find guidance and resources for SCC grants, contracts, and financial information.

Need help? Contact the Financial Team

Sarah Groth

Fiscal Manager

Sarah Groth joined the Conservation Commission in January 2015. Sarah brings over 20 years of financial experience in the public and private sectors. Prior to being hired on at the Commission, Sarah was a Fiscal Analyst for the Department of Enterprise Services, Small Agency Client Services division.

Karla Heinitz

Contracts Manager

Karla Heinitz graduated from The Evergreen State College with a B.A. Degree in Pre-law/Political Science. She worked for the Washington State Senate as a Senate Intern during the 2001 Legislative Session. Karla then worked at the Washington State Dairy Federation as the Research Analyst for several years researching environmental issues, growth management issues, federal rules, and state statutes, and bill tracking during the legislative session. Karla joined the State Conservation Commission in 2005 as a contracts specialist. She works with the Livestock Program, manages agency contracts, and serves as the public records officer. Karla also is a licensed notary.

Melissa Vander Linden

Program Specialist

Melissa grew up in Thurston County and has been with the Conservation Commission since November 2013. As a Program Specialist, she works with the financial team to administer programs, such as the Conservation Reserve Enhancement (CREP) and the Natural Resource Investments (NRI) Grants. Melissa also works closely with the Conservation Practice Data System (CPDS).

Courtney Woods

Grants / Programs

Courtney graduated from Saint Martin’s University with a bachelors degree in Business Administration. As a program specialist, she works with all programs, which include the Implementation, Puget Sound, Engineering, and Conservation Reserve Enhancement Program (CREP).

Budgeting, Accounting, and Reporting System (BARS)

The State Auditor’s Office (SAO) is required by state law (RCW 43.09.200) to prescribe uniform budgeting, accounting, and reporting systems that local governments must follow. The prescribed reporting requirements prepared by SAO are available in the GAAP and Cash-Basis Budgeting, Accounting, and Reporting System>(BARS) manuals. These manuals give local governments the standardized chart of accounts they must use to report their revenues, expenditures and expenses to the State Auditor’s Office every year.

BARS resources:

Contracts: Forms and Procedures

Note: This page is for contract forms only. Conservation districts should visit the Grants and Vouchers tab for their forms and templates.

Contract forms

Contract Reimbursement Procedure

Please follow policies and procedures in the SCC Grant and Contracts Procedure Manual (updated 2019) to request payments for contracts.

Grants and Vouchers: Forms and Templates

Find forms and templates related to conservation district grants, vouchers, and cost-share.

Grants and Vouchers

Cost-Share (Supplemental)

*Please Note: The Cost Share Application and Agreement form has been removed from the Financial Forms File. This is available on the CPDS system and is the only place it should be filled out; do not fill it out by hand any longer. Appendix A and Appendix B are still available. These two items need to be filled out separately from the CPDS system.

Grant & Contract Procedure Manual

The Washington State Conservation Commission (SCC) updated their Grant and Contract Procedure Manual in 2019.

Conservation districts may use this document as a reference for questions relating to SCC financial procedures.

Visit the Program Guidelines tab for program-specific grant information.

Questions about cost share? Please review the Cost Share Process (pdf).

Procedure Guidelines

The Washington State Conservation Commission (SCC) administers program-specific grants to conservation districts, each with their own requirements. General funding guidelines are set in the Grant and Contract Procedure Manual (updated 2019).

2019 Program Guidelines: