Conservation District Resources

Grants, Contracts, and Finance

Use the tabs below to find guidance and resources for SCC grants, contracts, and financial information.

Contacts - Quick Reference:

Karla Heinitz | | 360-407-6212

Ashley Wood | | 360-407-6202
CTD | Engineering | Envirothon | Irrigation Efficiencies | Livestock

Courtney Woods | | 360-407-6114
Conservation Reserve Enhancement Program (CREP) | DOH –NEP | Fire Recovery | Implementation | Natural Resource Investments (NRI) | NRCS –Task Orders | RCO Flood | RCPP | Shellfish

Need help? Contact the Financial Team

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Sarah Groth

Fiscal Manager

Sarah joined the Conservation Commission in January 2015. Sarah is the agency’s Fiscal Manager and is responsible for all fiscal and budget matters at the Conservation Commission. Sarah brings over 20years of financial experience in the public and private sectors. Prior to being hired on at the Commission, Sarah was a Fiscal Analyst for the Department of Enterprise Services, Small Agency Client Services division.

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Karla Heinitz

Contracts Manager

Karla graduated from The Evergreen State College with a bachelor’s degree in Pre-law/Political Science.  She has experience with the state legislature and provides fiscal notes and bill tracking for the agency during legislative sessions.  Karla previously worked with the Washington State Dairy Federation for several years researching environmental issues, growth management issues, federal rules, and state statutes.  Karla joined the State Conservation Commission in 2005, and works with the NRCS Task Orders and the Voluntary Stewardship Program and manages all the agency’s various contracts.

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Kate Ubermuth

Program Specialist

Kate graduated from The Evergreen State College in 2020 with a degree in Gender + Women’s studies, studying many different subjects during her undergrad. She began working at DOL in 2021, and brings with her office, fiscal, and writing experience. She is SCC’s new grants’ specialist, joining in April 2022. She is passionate about conservation, connection with nature, and writing. She will be working with the CREP, Shellfish, and Natural Resource Investments grants as well as PIP loans. In her free time, she freelance writes for Thurston Talk, reads, and enjoys exploring the great PNW. She moved from Connecticut to Washington in 2016.

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Ashley Wood

Fiscal Analyst

Ashley graduated from Washington State University with a Bachelor of Arts degree in Finance. Ashley joined the SCC in February2020 after working as a Fiscal Analyst for the Office of the Attorney General. As a Fiscal Analyst, Ashley provides general support to programs and staff at all levels and performs specialized fiscal duties in the financial division. Ashley currently works with the following grants: CTD, Envirothon, Irrigation Efficiencies, Livestock, and Engineering.

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Courtney Woods

Grants Manager

Courtney graduated from Saint Martin’s University with a bachelor’s degree in Business Administration. She joined SCC in 2008 and has worked with all grant programs at SCC.  She is the grants manager and currently works with the following grant programs: AGR-Soil Health, DOH-NEP, Fire Recovery, Implementation, NRCS Task Orders, RCO-Flood, and RCPP. Courtney is also a member of the CPDS team and publishes the monthly Financial Times Newsletter.

Budgeting, Accounting, and Reporting System (BARS)

The State Auditor’s Office (SAO) is required by state law (RCW 43.09.200) to prescribe uniform budgeting, accounting, and reporting systems that local governments must follow. The prescribed reporting requirements prepared by SAO are available in the GAAP and Cash-Basis Budgeting, Accounting, and Reporting System>(BARS) manuals. These manuals give local governments the standardized chart of accounts they must use to report their revenues, expenditures and expenses to the State Auditor’s Office every year.

BARS resources:

Contracts: Forms and Procedures

Note: This page is for contract forms only. Conservation districts should visit the Grants and Vouchers tab for their forms and templates.

Contract forms

Contract Reimbursement Procedure

Please follow policies and procedures in the SCC Grant and Contracts Procedure Manual (updated 2021) to request payments for contracts.

Grants and Vouchers: Forms and Templates

Find forms and templates related to conservation district grants, vouchers, and cost-share.

Grants and Vouchers

Cost-Share (Supplemental)

*Please Note: The Cost Share Application and Agreement form has been removed from the Financial Forms File. This is available on the CPDS system and is the only place it should be filled out; do not fill it out by hand any longer. Appendix A and Appendix B are still available. These two items need to be filled out separately from the CPDS system.

Grant & Contract Procedure Manual

The Washington State Conservation Commission (SCC) updated their Grant and Contract Procedure Manual in 2021.

Conservation districts may use this document as a reference for questions relating to SCC financial procedures.

Visit the Program Guidelines tab for program-specific grant information.

Questions about cost share? Please review the Cost Share Process (pdf).